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--- mail_service [2017/10/17 14:48] – /* Handling spam */ _qaisjp
+++ mail_service [2026/09/26 22:49] (current) – removed - external edit (Unknown date) 127.0.0.1
@@ Line 1: / Line 1: @@
-{{OODNotice}}
-====== Current setup ======
-  *  The main mail server is on [[isolus]], a virtual host.
-  *  We're using postfix as our MTA, and the default MDA is maildrop.
-  *  We [[greylist]]
-  *  We also use the janet rbl
-  *  Users have the option to use [[spamassassin]] for spam filtering.
-  *  [[lists_service]]
-====== Handling spam ======
-  -  ssh into the mail host (see above)
-  -  STOP POSTFIX by doing `postfix stop` - THIS STOPS ALL MAIL BEING SENT FROM ALL USERS
-  -  Read `/var/log/mail.log` by doing "tail -f /var/log/mail.log" or using "less"
-  -  Determine who is sending the spam (spam lines should contain the from field)
-  -  Log in to the gateway server, and change their password to something very random (sudo passwd <username>)
-  -  Now more spam mail cannot be sent through that user (because nobody can access the account). We need to now clear the queue.
-  -  Edit the `purge.sh` script in the root folder of the mail host
-  -  Change the username in the script.
-  -  Run the script.
-  -  Check `tail -f /var/log/mail.log` for "removed" messages
-  -  When `tail` stops saying things are being removed, or when the process `awk` finishes, start postfix again
-  -  start postfix by doing `postfix start`
-====== Usage Guide ======
-Tardis currently supports the following methods of accessing your email account:
-** POP3
-**\\
-  *  Server: <code>pop.tardis.ed.ac.uk</code>
-  *  Secure Connection: TLS or SSL
-  *  Username: Your Tardis username
-** IMAP
-**\\
-  *  Server: <code>imap.tardis.ed.ac.uk</code>,
-  *  Secure Connection: TLS or SSL
-  *  Username: Your Tardis username
-** Webmail
-**\\ We provide RoundCube Webmail at https://webmail.tardis.ed.ac.uk
-** Via SSH
-**\\ mutt and pine are both currently available on the shell server at <code>ssh.tardis.ed.ac.uk</code>.
-** Mail Submission
-**\\ You can now send mail via Tardis' SMTP server from the outside world.
- Configuration details:
-  *  Server: mailhost.tardis.ed.ac.uk
-  *  Secure Connection: TLS
-  *  Server port: 587
-  *  Username: Your Tardis username
-You may need to install the [[http://www.cacert.org/index.php?id=3|CAcert Root certificate]] if you get mail server certificate warnings every time you connect.
-===== Delivery and Filtering =====
-Mail can be delivered by procmail or maildrop, (default) and can be spam filtered by spamassassin. Support documentation for these applications are currently unavailable, but hopefully will be soon. Before [[contact|contacting us]], we ask that you consult the man page and online documentation for each application.
-===== Troubleshooting =====
-  *  IMAP can fail to connect if you've deleted your Maildir folder. To recreate it, run ''maildirmake Maildir'' in your home directory on Vortis.
-====== Admin ======
-To change aliases (eg sysmans): edit /etc/aliases, run `newaliases`
-To change virtual lookup tables (eg gamesoc emails): edit /etc/postfix/virtual, run `postmap /etc/postfix/virtual`
-====== Breaking mail loops ======
-(To prevent most of the loops between ecartis and majordomo installations any mail to listar@tardis or majordomo@tardis which came from majordomo-owner@... is now sent to support instead, using a small procmail filter.)
-Suppose ecartis gets into a bunfight with majordomo-owner@example.com, replying to each other's automated messages.  We can break the loop by instructing postfix to hold messages from majordomo-owner@example.com and delete the offending message.  To put the mail on hold, edit <code>/etc/postfix/access</code> on the mail host, adding a line like:
-  majordomo-owner@example.com HOLD mail loop
-The bit after <code>HOLD</code> is just a human-readable reason for putting the mail on hold which gets put in our logs.  Then run
-  postmap access
-to get postfix to pick up the change.
-When a mail arrives, it gets put in the special hold queue.  You can then check that the message isn't legitimate mail with <code>postcat</code>, and delete it with <code>postsuper</code>:
-  root@mccoy:/etc/postfix# cd /var/spool/postfix/hold/
-  root@mccoy:/var/spool/postfix/hold# ls -R
-    [...]
-  ./8:
-B036
-    [...]
-  root@mccoy:/var/spool/postfix/hold# postcat 8/886702B036
-    [The message, plus a bit of header info...]
-  root@mccoy:/var/spool/postfix/hold# postsuper -d 886702B036 hold
-If it's real mail, you can release it with <code>postsuper -H 886702B036</code>.
-You can remove the hold from <code>access</code> now, but remember to run postmap so that postfix notices.
-====== Whitelisting and blacklisting ======
-If mail from an external source is being rejected by postfix (say, because they've got themselves listed in the RBL), they can be whitelisted so that we can get mail from them anyway.  To whitelist by the claimed sender address, add an entry to <code>/etc/postfix/access</code>.  To whitelist by the hostname, IP address and such like, use <code>/etc/postfix/clientaccess</code>.  The entry should be followed by <code>OK</code>, and <code>postmap</code> run to recreate the database file.  Then postfix will consult the new database file automatically.
-You can also blacklist addresses and hosts using these files.  Consult the files for details.
-====== Webmail ======
-Webmail (horde2) is available from [[https://webmail.tardis.ed.ac.uk|webmail.tardis.ed.ac.uk]]. It depends on
-''/etc/init.d/imapproxy'' running on [[azal]]. If IMAP on [[boe]] is not functioning, this service will
-eventually kill itself and webmail will start rejecting logins. In this case, restart it with:
-  /etc/init.d/imapproxy restart
-====== Wish list ======
-  * Amongst other things, we really really really need a better mailing list whatnot than ecartis. It occasionally completely garbles emails, and it doesn't seem to support attachments. It'd also be nice to have something that could perhaps pull userlists out of ldap? (Consider allusers, sysmans). See [[lists_service]]
-  * Perhaps we should use [[http://www.spamhaus.org/effective_filtering.html|spamhaus]] instead of or in addition to RBL+?